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Just Tips on Microsoft Outlook

Outlook 2010: Changing the size and font of your list of email folders

Tuesday, November 1st, 2011

Often it can be hard to read the list of email folders in your Navigation Pane in Outlook, because the font is so small. You can adjust these settings to select the size and font type that works best for you.

Click on the View tab
In the Layout group, click on the Navigation Pane button, then [...]

Outlook 2010: Changing the size and font of your email list

Tuesday, November 1st, 2011

Often it can be hard to read the list of emails in Outlook in your Inbox, because the font is so small. You can adjust these settings to select the size and font type that works best for you.

Click on the View tab
Click on the View Settings button in the Current View group

Click the Other [...]

Outlook: Quick Steps

Sunday, October 9th, 2011

Create Quick Steps in Outlook to automate common processes. Quick Steps allow you to automate repetitive Outlook steps, such as replying to and filing an email, with just one click of your mouse. When accessing a pre-created step for the first time, you will be prompted to complete the needed information.

From your Mail, click on [...]

More Time for Family with Better Time Management

Sunday, October 9th, 2011

For most of us, the once clear lines between work and family life have blurred considerably with the advent of the smartphone, and for most of us, rebalancing life can be a struggle.
Personal life has invaded the office, too. Text messages and personal emails are a discrete distraction to the work at hand and steal [...]

Outlook 2007,2010: Ignore Conversations

Thursday, September 15th, 2011

Outlook’s Conversation View groups messages and their replies under a single heading so that you can easily follow the string of emails that have the same Subject. When emails are replied to again and again, the same message can appear in each Reply.
To delete repeated messages in the Conversation, you can use the Clean Up [...]

Outlook Keyboard Shortcuts

Tuesday, June 7th, 2011

There are additional shortcuts you can use in Outlook to help you work faster. Helpful keyboard shortcuts are:
Ctrl+Shift+K — Create a new task. Use this quick short cut whenever you get an idea or you don’t want to forget THAT day.
Ctrl+Shift+M — Create a new email message. Don’t get sucked into your Inbox and all [...]

Outlook: Copying calendar appointments

Wednesday, April 6th, 2011

You can quickly copy calendar appointments on any calendar in Outlook with this tip.
In Month view on your calendar, click on the calendar appointment to select it, then while holding down the CTRL key on your keyboard, click-and-drag the appointment to the location you want to copy it to.
You will see a small + symbol [...]

Outlook: Updating invitees when appointments change

Wednesday, April 6th, 2011

If you invite attendees to any calendar appointment or meeting within Outlook, they receive an email alerting them of the invite where they can accept or reject their attendance, which will also place the appointment on their calendar. If you need to make any changes to the appointment, attendees will not receive the update on [...]

Outlook: Setting reminders when inviting others to appointments

Wednesday, April 6th, 2011

Often, different people have different preferences on using reminders for calendar appointments. Some people do not like reminders at all, while others may like them, but have different preferences on the time duration they want for the reminder to appear (ie. 15 minutes vs 5 minutes before a meeting).
Generally this is not an issue because [...]

Attaching Files Quickly in Outlook 2007 using Windows 7

Tuesday, January 4th, 2011

If you need to attach a file quickly to an item in Outlook, such as to an email or a calendar appointment, there is no need to search endlessly through directories, folders, and files for your document. Let Windows 7 do the work for you.

Create your Outlook item, such as an email.
Click on the Attach [...]